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PTO Minutes

April 9th, 2018 7:00pm PTO Minutes can be found HERE

February 5, 2018 7:00pm
Hawthorne Elementary School
PTO Meeting
Members Present:

Amy Kelly, Brooke Day, Heather Baack, Aimee Chips, April White, Jamee Bockerman, Stoney Straatman, Jenni Shephard, Noel Richardson

Upon duly motioned and seconded the meeting minutes were approved.

Treasurer’s Report: Reviewed balance: approximately $15,000 (after ipad purchase)
Teacher’s will be paid soon for fun run enrichment
Will be purchasing one speaker system soon

Budget for AR:  approx $3,400 (2017), Cookie dough sales will be used toward this

Mrs. Kelly’s Report
Principal’s Report

Assembly ideas; appreciate feedback from parents

Two parents will attend training for PBIS

Teacher of the year nominations: complete by Friday 2/16

Book Fair/Pizza night

Approximately $2,400 - made for the library, sales down a little from last year. Snow day on Monday possibly impacted sales

Notes for next year: ask Little Caesar’s if they can provide plates/napkins; get out water jugs and glasses; send an auto call to parents next year to remind parents

Eileen’s Cookie Dough Fundraiser

Confirmed to sell the first two weeks of March and deliver the last week
Stoney Straatman will shadow April White to learn the process for next year

Storm Hockey
Friday, April 6th - 7:35



Free popcorn and skating after

PT Conference Meal
3/6 - deliver food by 4:30-5:00, Jessica Ablott to coordinate

Box Tops
Classroom competition wrapping up this month

Hastings museum will donate movie passes to top class; extra recesses will be prizes

Fun Run
Planning will start this spring, Event will be held next fall
Heather Baack, Jessica Ablott will begin getting corporate sponsorships, incentives

Brooke Day and Mrs. Kelly will attend district wellness committee meeting to talk about our event and possible collaboration with other schools
Meeting adjourned at 7:53

Minutes completed by Heather Baack

March 7, 2016 7:00 PM

Called to Order by President Tracy Harling at 3:37 PM

PTO Members Present: Tracy, April, Aimee


Approval of January Minutes: Motioned by April White, Seconded.

Treasurer's Report: $1782.69 profit from Book Fair. Checking Balance $15,919.98-we feel this prepares us for next year's transition as a lot of materials may be needed. Tax ID Number-looks like this would be easy to get.

Mrs. Kelly's Report: Not present, in a meeting.

Old News:

New News: Storm Hockey February 26th. Assembly February 12th. Tickets are $10, free kids. We will get $2 back per ticket. Tracy may see if some Student Council Members that are going would want to man raffle table for 30 minute shifts.

Eileen's Fundraiser: March 21st/22nd present to students, turn in around April 6th.

Valentine's Party: Notes went out today for volunteers.

5th Grade Graduation: Notes to go out after Valentine's day is over. April will include a list of what is needed.

Yearbook: Passed out the pages Shelly Leon has put together. Members present liked design.

Paige Raitt: Requested book purchase of $75.88 for purchase of 65 Kindergarten books for Orientation March 3rd. Approved, will fund either through book order credit or PTO account.

Meeting adjourned at 3:56 PM.

Submitted by Aimee Chipps

January 4, 2016 7:00 PM

Called to Order by President Tracy Harling at 7:00 PM

PTO Members Present: Stoney Straatman, Brooke Day, Laura Lavaley, Wendy Propp, Tracy Harling, April White, Aimee Chipps

Guests: None

Approval of November Minutes: Motioned by Brooke Day, Seconded.

Treasurer's Report: We are sitting good.

Mrs. Kelly's Report: Absent

Old News:

New News: Changing Book Fair night to January 26th (4-8) pending Mrs. Kelly's approval. Little Caesar's is not able to bring their truck here on Thursday nights. Kickoff will be the night we serve pizza (Tuesday). We may have kids fill out a slip that says "I bought a book" with name and classroom, have contest and classroom with most kids will get a pizza party on Friday. Mon/Tues at school will be the preview. All proceeds go back to library (will advertise this fact.) Potential hours are Tuesday 4-8, Wednesday 8-3, Thursday 12-6

Valentine's Class Parties: Sending out sheets again. Next year will have official Room Parents and Room Parent Chair to hopefully make parties run smoother.

Storm Hockey: Friday, February 26th, selling adult tickets with kids free. Tracy is working on price. There was an issue with seating last time and Tracy had to do a lot of work placing people in seats so we will try to work around that. Possibly have one Hawthorne section. We will bring Stormy in to school.

Spring Fundraiser: Kickoff March 21st or 22nd, Eileen's. We will hand out before we leave for Easter so they can sell over Easter. Turn in around April 6th.

5th Grade Graduation: Should we try 4th grade parents again or go back to 5th grade parents doing planning and serving? Last year we were not able to get any 4th grade parents.

Fundraising Ideas: School movie night @ a theatre? Walk-A-Thon: Brooke Day presented information about a possible Walk-a-Thon. If we went this route, we would possibly be only doing the Walk-a-Thon, replacing all other fundraisers.

Yearbook: Report from Brooke Day. Shelly is designing all the pages. Preorder-end of March.

Dad's Idea: Dads & Doughnuts, Watchdogs-Do we want to explore one of these options to replace the previous event where Dads served lunch for Valentine's Day?

Funding Request: April White requesting iPad ALL program. $79.99 one time purchase and can be used with as many kids as we need. This program would be for students coming in with limited language skills. The request was approved.

Tax ID Number: Has been brought up in the past. It was noted that Watson PTO has just gone through the process and Matt Baack drew up the papers for them so we will possibly talk to them for more information about this and report back at the next meeting.

Box tops/Allen's receipts: Due soon. Will find submission date.

Meeting adjourned at 8:19 PM.

Submitted by Aimee Chipps